Coronavirus – Information for students

Including Guidance for attending campus, Exams and assessments update, Reporting a COVID-19 positive test and FAQs.

At Cardiff and Vale College (CAVC) our top priority is the health, safety and wellbeing of our staff, students and community.

In line with Welsh Government guidelines, all CAVC students are continuing to learn and be supported online. During the summer term, many students are also coming onto campus for some lessons, support and assessments. You should only attend campus if you are timetabled to or have been invited in for an appointment.

Your teachers and all of our usual support services are here to support you to achieve your qualifications and progress.

How to get in touch

  • Contact your Course Tutor by email or Microsoft Teams
  • Access our support services online via the Student Portal or the MyCAVC App
  • Or contact our Customer Services Team Monday – Friday each week
    • By live chat: Just click the floating live chat icon on our website
    • Or email: info@cavc.ac.uk
    • Or call: 02920 250 250

COVID-19 Self Testing Programme for learners

All learners who are attending campus regularly to learn can access COVID-19 self-test kits. All staff attending campus regularly are also able to do this. You do not have to do this to be able to attend campus. It is a free of charge and voluntary option that is recommended by Welsh Government for all staff and learners.

Guidance for all students attending campus 

Last updated 8th April 2021

Planning to attend campus

If you were previously shielding or highlighted as COVID-19 vulnerable you will have let us know on COVID19@cavc.ac.uk so we could let your teachers know and support you to learn. If you are asked back onto campus, your teacher will link with you to continue to support your learning this term. If your situation has changed and you are now in this situation, please contact us on COVID19@cavc.ac.uk before attending campus.

Before returning to campus please ensure you have read and understood the guidance on this area of the website.

Before you leave home
Do not attend a College campus if:

  • You or a member of your household have a confirmed case of COVID-19 and are required to self-isolate, or
  • You or a member of your household are experiencing COVID-19 symptoms and are awaiting a test result, or
  • You are part of the COVID-19 self-testing programme and, have received a positive result or two void results in a row and therefore need to book an NHS test and self-isolate until you receive the result, or
  • You are required to self-isolate for any other reason

Stay home and follow NHS and Welsh Government self-isolation guidance. Contact your teacher and email COVID19@cavc.ac.uk to let us know.
If you usually receive EMA, Free School Meals (FSM) or other financial support, your absence due to COVID-19 will not be affected and you will continue to receive this.

If you have had a confirmed case of COVID-19 and ended your self-isolation period you can return to campus if scheduled to do so, as long as you do not feel unwell and do not have a temperature, in line with NHS guidance. Some symptoms including loss of taste/ smell may continue for a longer period.

Students and staff learning on campus on a regular day to day basis can participate in the COVID-19 self-testing programme. This is an optional opportunity for these students – you can choose if you want to participate. To find out more click here.

Travelling to campus

  • Only come to campus on days and times you are timetabled to or if you have an exam/ assessment/ appointment.
  • Try to arrive shortly before the time you are due on campus, and leave promptly when you finish your session.
  • Stay safe travelling to campus – whether walking, driving, cycling or using public transport.
  • Always wear a face covering on public transport or if travelling with anyone not in your household. 

On campus

  • 2m social distancing: Maintain 2m social distancing between you and all students and staff at all times and everywhere on campus inside and outside.
  • Some full-time classes with primarily 14-19 year olds may be in contact groups (where students can sit closer than 2m in class), just as in schools. Where this is the case all students should wear face coverings for all lessons. All other courses will be socially distanced in lessons. Staff must always remain 2m socially distanced from students at all times and/ or be wearing a face covering.
  • 3-layer face coverings: Wear a 3-layer face covering at all times and everywhere on campus, both indoors and outdoors.

To enter the campus staff and students must be wearing an appropriate face covering or be clearly displaying one of the college’s pink face covering exemption cards, having registered their exemption. Staff and learners who are medically exempt from wearing a face covering must apply for and display the exemption card at all times when on site.

Only in the following specific circumstances can face coverings be removed when on campus:

  • in a lesson, exam or assessment if everyone remains 2m socially distanced for the duration, staff and learners can choose to remove their face covering
  • staff may remove their face covering in workrooms/ office spaces if alone or 2m socially distanced at all times from other colleagues
  • staff and learners may remove to eat or drink if 2m socially distanced on campus

If, in what should only be limited and essential circumstances, a staff member is required to come within 2m of a learner they will do this only for as short a time as possible, and with an appropriate 3-layer face covering and other appropriate PPE worn at all times.

Where deemed appropriate for some activities we will advise and provide you with additional PPE for a certain practical task, for example a specific face mask/ visor/ gloves to wear.

If required disposable 3-layer face coverings are available at main receptions. 

For further detail on face coverings on campus go to www.cavc.ac.uk/facecoverings

  • Sanitise your hands when you enter any campus using the hand sanitiser provided or your own.
  • Practice good hygiene: wash hands frequently and avoid touching your face and catch coughs & sneezes into tissues or your elbow.
  • Follow all signs and one-way systems to direct you on campus
  • All teaching spaces and activities have been risk assessed and have set guidance you must follow. Your teachers will explain this to you.
  • Only use the classrooms and general spaces on campus that you are timetabled or advised to use. Do not move chairs or furniture around – it is carefully spaced to support social distancing.
  • Where deemed appropriate for some learning or assessment activities your teacher may provide you with additional PPE, for example a specific face mask/ visor/ gloves to wear. 
  • Some campus food and drink outlets are open with reduced seating/ set entry times. Pay contactless wherever possible. If you remove your face covering to eat or drink, please ensure 2m social distancing at all times.
  • Respect room capacities and do not overcrowd any spaces.
  • We have thorough hygiene and cleaning procedures across all sites. Please help to keep all classrooms and spaces tidy to assist with this.
  • Do not smoke or vape anywhere on a CAVC campus, including outside areas and previous smoking shelters.
  • In the event of an emergency, safe building evacuation procedure takes priority over social distancing.
  • Visitors are not allowed onto campus. This can only occur when someone is invited onto campus for an approved appointment by a member of staff (e.g. a pre-planned parent appointment).

Please follow the above guidance and behave responsibly on campus to keep you and our CAVC family safe. Our Learner Relationship Management procedure explains how we encourage everyone to do this.

Exams and Assessments

GCSE AS and A Levels

Exams and Assessments Update for 2020-21

Vocational Exams

Reporting a positive test for COVID-19

If you are a student of Cardiff and Vale College and you receive a positive test please adhere to NHS self-isolation guidance and do not attend a CAVC campus for any reason during your required isolation period.

How to let us know
Email COVID19@cavc.ac.uk and copy in your Course Tutor
Please include in the email your name, student number and ideally the email/text you have received confirming your positive test and isolation period.
Your Course Tutor or another member of staff from your department will contact you to support you and help us to keep our CAVC family safe.

If you usually receive EMA, Free School Meals (FSM) or other financial support, your absence due to COVID-19 will not be affected and you will continue to receive this.

General advice on Coronavirus and the current situation in Wales can be found on the Welsh Government website www.gov.wales/coronavirus

Frequently Asked Questions

We understand that this can be a difficult and confusing time. Please speak to your Course Tutor if you have courses about your learning.

We are also regularly updating this list of Frequently Asked Questions to help.

How will I know if I have lessons or assessments on campus this term?

During the summer term some learners are coming to campus for some learning, support and assessment to complete their qualification. This should show on your timetable on the MyCAVC app (in the location of the lesson). If you are unsure please contact your teacher via email or Microsoft Teams. If you are due to come onto campus for assessment you will be informed by your teacher.

I am a student and I have been shielding/ am COVID-19 vulnerable. What should I do?

All learners who have been previously shielding or highlighted as COVID-19 vulnerable are asked to contact COVID19@cavc.ac.uk

If you have done this since September 2020 and you completed the questionnaire and liaised with your teaching area on the results, you do not need to do anything more. We are aware of your situation and your teacher will be in contact to continue to support you to learn and progress. If you receive communication regarding your class attending campus during the summer term to learn or be assessed please contact your teacher.

If your situation has changed and you are now in this situation, please contact us on COVID19@cavc.ac.uk. We will then contact you and arrange for you to complete a short questionnaire so we can understand our situation and support you appropriately.

I have heard that all CAVC students can access free COVID-19 test kits. Is that true?

If you are a CAVC student and you are attending campus regularly you can sign up to the COVID-19 self-testing programme. This is not compulsory for all staff and students attending campus, but is an optional opportunity, that is recommended by the Welsh Government, for all attending campus. You do not have to take part in this to attend campus.

To learn more about the programme and to find out how to take part visit our dedicated area ‘COVID-19 Self Testing Programme for Students’

If you are a CAVC student and you are not currently attending campus for learning or assessment you are not able to access free COVID-19 at present.

I have tested positive for Coronavirus. Do I need to let College know, even if I haven’t been on campus?

Yes. It is important that you let us know as soon as possible that you have a confirmed case of COVID-19, whether you have attended campus recently or you are learning online only. Please let us know so we can support you and help to keep our CAVC family safe.

How to let us know
Email COVID19@cavc.ac.uk and copy in your Course Tutor
Please include in the email your name, student number and ideally the email/text you have received confirming your positive test and isolation period.
Your Course Tutor or another member of staff from your department will contact you to support you and help us to keep our CAVC family safe.
 

If you usually receive EMA, Free School Meals (FSM) or other financial support, your absence due to COVID-19 will not be affected and you will continue to receive this.

General advice on Coronavirus and the current situation in Wales can be found on the Welsh Government website www.gov.wales/coronavirus

A member of my household has developed symptoms, do I need to self-isolate?

Yes. The person with symptoms should book a test. Everyone in the household should self-isolate until the result of the test is received. If negative you can stop self-isolating. If positive you will all need to follow self-isolation guidance. To find out more go to https://gov.wales/self-isolation 

A member of my household is self-isolating as they have been in contact with someone with Coronavirus, do I need to self-isolate too?

No. You do not need to self-isolate unless you have also been in direct contact with someone with Coronavirus, or you or a member of your household develop symptoms. 

Someone in my class is self-isolating as a member of their household has symptoms. Does the rest of the class need to self-isolate?

No. You do not need to self-isolate unless you have also been in direct contact with someone with Coronavirus, or you or a member of your household develop symptoms.

I have had Coronavirus and completed my self-isolation period. Can I come to lessons or exams I have on campus now? Do I need to get a negative test result before I come back?

If you have completed your self-isolation period and you feel well again in line with NHS guidance, you can return to campus if you have any on campus learning or assessment. You do not need to get a negative test result before coming back.

I play for one of CAVC’s sports academies, can I return to training?

Under the current guidelines young people aged under 18 can take part in organised outdoor sport activities. This means that Academy sport at CAVC can restart.

Our priority is to ensure that all our students and staff are kept safe and well. Comprehensive risk assessments and safe systems of work have been put in place to manage risk and provide a safe environment for staff and students. 

This includes limiting the amount of contact between individuals and groups.

The players within our sports academies are the most talented sportsmen and women from across the College, and therefore will be studying a variety of different courses.

We are currently required to ensure that players train in their educational class contact groups. This means that sessions can only be conducted in small groups, comprised of students studying the same course. Players will be able to work on their Individual Development Plans with coaches.

We will continue to follow the guidelines and as soon as it is safe to do so our players will resume training in larger groups.